Friday, February 24, 2017
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Parks & Recreation

Special Event Permits & Facility Use Reservation Forms

Special Event Permit with Facility Use Reservation Application
Special Event Permit Application
Facility Use Reservation Form
Facility Rules & Amenities
Special Event Additional Requirements for Wellness, Fitness and Youth Camps

Help! What forms do I need for my event?

I would like to have a large event (road race, fair, car show) on private property:

A Special Event Permit is required
I would like to have a large event (road race, fair, car show) on town property:
Special Event Permit with Facility Use Reservation Application is required
I would like to have a gathering (example: wedding, retirement party, etc) at my home or business:
Events and/or gatherings smaller than 250 people do not require a Special Event Permit. Although events and/or gatherings smaller than 250 people do not require a Special Event Permit any large gathering that could impact parking, access to locations by emergency vehicles or that would interfere with the quality of life require that the police department be notified through the Lieutenant of Administrative Services who can be contacted at 401-846-1144  Ext. 7018 or fkaroly@middletownri.com in order to determine whether or not a police detail is required.

I would like to have a gathering (example: wedding, retirement party, etc) on Town property:

Events on town property where you will have 250 people or more will require a Special Event Permit with Facility Use Reservation Application, events on Town property where you will have under 250 will require only a Facility Use Reservation Application
I would like to hold a wellness, fitness or youth camp (example: yoga class, soccer camp, etc) on Town property:
You will need to fill out a Special Event Permit with Facility Use Reservation Application and provide the Special Event Additional Requirements for Wellness, Fitness and Youth Camps
I would like to reserve a park and place chairs at the park for a ceremony: 
A Facility Use Reservation Application is required but there is no additional fee for chairs, please make note of it in your Facility Use Reservation Application and we will add time to allow for set up and breakdown. Middletown is not responsible for any property left on town property.
I would like to reserve a park and erect a tent for a ceremony:
A Facility Use Reservation Application is required and all site plans and/or tent layouts need to be sent to the Middletown Fire Marshal.  Once the MFD Fire Marshal approves, the Middletown Building Official will issue a tent permit (120 sq. ft or more needs permit) and the customer has to setup an inspection with the fire marshal before the event.   The tent permit fee is $31.50. Please make note of it in your Facility Use Reservation Application and we will add time to allow for set up and breakdown. Middletown is not responsible for any property left on town property.
Should I mail in my payment with the application?
Yes, payment should be included with the application, payment information can be found on the forms
What if my plans change, is the payment refundable?
Unfortunately the payment is nonrefundable.